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Overview of GHE Application Process

The information below is only a summary. Please review the “Global Health Elective (GHE) Criteria & Requirements” to see the complete information and before submitting an application.

Term Desired Rotation GHE Application Deadline​ OIA Application Deadline​ OGH Report/Evaluation Deadline​
SU June – August 21 See Lynnsay ASAP ​​​ ​​
AU August 22 – September 16
September 19 – October 14
October 17 – November 11
November 14 – December 9
July 8, 2016 July 29, 2016 September 30, 2016
October 28, 2016
November 25, 2016
December 23, 2016
SP January 9 – February 3
February 6 – March 3
November 18, 2016 December 9​, 2016 February 17, 2017
March 17th, 2017
April 21, 2017
March 27 – April 21

*The dates to do a GHE during rotation 12 have been adjusted from the standard COM schedule to ensure grades are posted in time for graduation.

6+ Months Prior to Global Health Elective

Step 1: Choose an elective

  • The first step in setting up a GHE is to review the “Global Health Elective (GHE) Criteria & Requirements” and then choose an elective. Ideally this should begin at least six months ahead of time (more if possible). One way is by working with the OGH to arrange an elective at one of our affiliated institutions. The second is to work with an organization that arranges elective programs for medical students; e.g., Child Family Health International. The third way is arranging for an elective through a personal contact, e.g., a family friend is a physician in India.
  • Email Lynnsay Sinclair to schedule time to meet to discuss where you would like to go. 
  • The host site must be in a developing nation (lower, lower middle, or upper middle income). The World Bank provides a list of qualifying countries.
  • Please note that the dates above refer to the GHE and OIA applications only.

Step 2: Host Approval and Visa

  • The next step is initiating contact with the program or contact to find out how to apply (If you are going to an affiliated institution, you will work directly with the OGH). You will need an acceptance letter from the host institution/program to submit with the GHE application.
  • Determine if you will need a visa. Depending on where you travel, your visa may require several months of lead time to obtain.

60+ Days Prior to Global Health Elective

Step 3: Global Health Elective Application

Once accepted to the program you’ve chosen, complete and submit the GHE application to Lynnsay Sinclair​. Applications must be submitted by the dates outlined in the application deadline table.

Step 4: Global Health Elective Approval

Within two weeks of submitting your application, you will be notified as to whether your request has been approved or not. If approved, you will be sent an e-mail containing instructions for completing the online Office of International Affairs (OIA) application. Funding will not be awarded until pre-travel requirements are met.

  • Each student must complete an OIA application online at Buckeye Link (click on "Study Abroad" under the heading, "Academics, Advising") and submit a fee of $150 by the dates outlined in the application deadline table. After you have completed your OIA application, you will be signed up for a supplemental health insurance policy and charged a fee of $1.61 per day for the duration of the GHE.

Step 5: Pre-travel Preparation

  • Each student must have a one-on-one session with the OGH program manager, which will include an explanation of the GHE requirements and site-specific tips on travel safety and cultural competency. This meeting can be set up once the student has been approved by the OGH for a GHE. Please contact Lynnsay Sinclair to schedule this meeting preferably after approval of OIA application approval.
  • Each student must complete the designated modules (please see "GHE Criteria and Requirements" for the specific modules needed) from the USAID Global Health eLearning Center and must submit a certificate of completion for each module prior to travel. USAID suggests that the modules will take from 7 to 12 hours in total to complete depending on the topic and your knowledge. Most students find it takes far less time than that.
  • The student is responsible for taking the preceptor evaluation form to the rotation and returning the evaluation to the OGH.

Step 6: Funding Deposit

Funding will be deposited once pre-travel requirements are completed. Your GHE funding will be posted via direct deposit. Please allow up to two weeks for this transaction to be posted after you have completed all pre-elective requirements. Also, this deposit will depend on how much room you have in your financial aid packet.

Step 7: Evaluation

The student is responsible for returning the preceptor evaluation to the OGH, who will then complete a grade card. Each student must complete a course and site evaluation on medStar​.

Step 8: Report

The student is required to write a detailed report of their experience and must submit to Lynnsay Sinclair via email. Photos should be submitted as a separate attachment.

Step 9: Final Grade

All requirements must be submitted within two weeks of completing the GHE or a grade of “Incomplete” will be posted to the student’s record. Requirements are due on the last day of the rotation, April 21, for rotation 12.