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Security Tools & Processes for Research

​Various tools and processes are in place to support the secure storing, accessing and sharing of information during the performance of research studies.  Below is a summary of the existing processes and supporting tools, and includes information on how to request and use those tools.

 

Governance Process
Applicability
Required when using Excel, Access or other similar applications to store and maintain PHI or other restricted data
Required  before purchasing and implementing internal/third-party systems, applications and/or tools

 

 

Solution
Tool
Description
Secure Storage
Secure Collaboration
Remote Access
Encrypting USB devices
X
 
 
Sending restricted data via email
 
X
 
Approved cloud storage solution1
X
X
 
Secure document storage and collaboration
X
X
 
Secure file storage and collaboration
Remote access to OSUWMC internal network
 
X

 

  1 – Not approved for storing and sharing PHI or other restricted data
   2 – Accessible via remote login; requires SecurID token (only secure SharePoint sites require token; unsecure SharePoint sites do not)