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Research Trainee Funding

Graduate and Postdoctoral Research Trainees are encouraged to apply for national competitive fellowships, if timed appropriately in their training. The decision to apply is made jointly between the trainee and advisor/mentor. Preparing for these scholarships is an educational experience that will serve you well in your career as a biomedical researcher, but the process of creating a competitive proposal does take some time to plan. 

 Proposal Development and Submission   
 
·         Time to submit

Trainee and Mentor/Advisor must work together to decide the timing of the application and the appropriate funding sponsor.  Typically fellowships are reviewed on the merits of the trainee, mentor, research plan, training plan, and institutional environment.  Every component must be carefully considered and completely addressed to be competitive.

·         National Competitive Fellowship Opportunities

The College of Medicine Office of Postdoctoral Research Grant Programs

OSU Life Sciences Network Funding Opportunities and Funding Alerts
National Institutes of Health Grants & Funding

 

·         Get to know your grants support staff!
In general, the trainee will rely upon the mentor’s administrative support and procedures to submit an extramural proposal.  Find out who can help you as soon as possible and make an appointment to talk to them about the process; this will greatly help you during the proposal stage and post funding.  The titles and roles of your support team can vary depending on the department or center/institute. These roles often include:
Program Director/Manager.  Your specific graduate program or the COM Office of Postdoctoral Research will need to know that you are submitting a proposal and if the fellowship is funded.  They may also have more specific resources to help you find funding opportunities and write a proposal.
 
Departmental/Center
o   Department Administrator (DA). If you do not know who supports your mentor/advisor’s grants within your department or center, the DA will be your first stop.  The DA oversees all major departmental finances, human resources, educational, clinical, and research operations and can let you know who will help you. 
o   Grants Manager.  The Grants Manager/Specialist oversees departmental/center sponsored program activities and supports proposal development and fiscal management of grants and contracts.  If you work with a grants manager, they will help you with interpreting sponsor guidelines, developing a budget, and drafting letters of support.  They can also provide boiler plate sections, such and resource and facilities descriptions. They will often create and submit the required PA005 form, which is internally processed and must be completely approved before proposal submission (see below).
o   Human Resources Professional (HRP). Your HRP is particularly vital after your fellowship is funded.  The HRP is responsible for appointing personnel to the fellowship or other funding source, as well as moving the appointment when the project ends.  They can also help you with effort certification.  Since personnel costs are typically the largest portion of any grant or fellowship budget, it is critical to make sure that the appointments are made accurately as soon as possible.
Office of Sponsored Programs Sponsored Program Officer (SPO).  Extramural awards are generally made to the institution and not to the individual.  The SPO is the institutional signatory for all OSU grants and contracts.  Most granting agencies will not accept proposals that are not signed by an institutionally designated official.  The SPO can sign only after the PA005 is completely approved (see below).  This electronic form indicates that all responsible researchers and university units agree to the terms and conditions of the proposal.
 
·         What are the administrative steps?
1.       Meet your grants support staff; the individuals who support the grant applications of your mentor/advisor.  If your advisor/mentor has a grants manager, it is best to meet with them first and soon.  You’ll find that this meeting will greatly save you time in the end and help you to focus on the most essential aspects of your fellowship.  In many cases, you will only interact with the grants manager and they will serve as the interface between you (researcher) and the sponsored program officer (SPO).  If you do not have a grants manager, set up an appointment with your assigned SPO. 
·         Let them know where you are planning to apply and the type of application.  If possible, have the proposal guidelines handy at your first meeting.
·         When you meet, clarify if you are eligible to apply, the sections of the proposal that will need to be completed, who will write each section, and what resources information are available to include with the proposal. 
·         Ask who will be completing the Authorization to Seek Off-Campus Funds (PA005) form, which must be completed before the proposal can be submitted.  The electronic PA005 form serves to establish, prior to funding, if compliance standards will be met, if there is space to do the work, and how the funds/credit will be distributed across university units. Ideally it is best to submit the PA005 one week prior to submission.
·         Finally, determine the receipt or postmark deadline and who will be submitting/mailing the application. 
·         If the submission is electronic, determine who will upload the proposal on-line and who will submit to the sponsor.  Ohio State has contracted with Cayuse424, a web-based tool that facilitates preparation and submission of proposals to Grants.gov and works with all PC and MAC platforms. Some electronic systems route the proposals to the institutional signatory (SPO) before the proposal is submitted to the sponsor.   

2.       Write the proposal sections.  Work with your advisor/mentor to develop the proposal sections.  Bear in mind that while the descriptions of the trainee, mentor, research plan, and training plan are very critical parts of a competitive application, every section must flawlessly fit together as a coherent application.  This includes the biographical sketches, budget, resources descriptions and letters of support/reference.

3.       Complete the budget.  Work with the grants manager/ SPO to develop budget.  Since fellowship applications have fairly limited costs, the budget can often be completed before other sections of the proposal are complete.

4.       Submit the PA005.The Authorization to Seek Off-Campus Funds (PA005) can often be completed and submitted once the budget is finalized.  Since this form is not included with your proposal submission to the sponsor, the proposal title for the PA005 can be a working title and not the final.

5.       Cover graduate tuition and fees.  Graduate School Matching Tuition and Fees Award Program supports fee authorizations for fellows and trainees for whom stipends are paid from an extramural source, particularly fellowships that are awarded through national competition and do not fully or partially fund the cost of tuition.  The College of Medicine coordinates the submission of matching tuition and fees requests and submits these forms to the Graduate School.   Immediately prior to your proposal submission, contact the COM Office of Research (comor@osumc.edu) to determine if you are eligible for the matching program.  They will help you to complete the forms necessary for the pre-approval step of the process.
Notice of Award, Fellow Appointments and Progress Reports
 
·         When and how do you find out if you will be funded?  In general, you will find out directly from the sponsor (funding agency).
·         What do you do?  You should send your award letter and any other information provided by the sponsor to your support staff outlined above.  Many times the award is actually made to the institution, so you will need the grants manager or sponsored programs officer to negotiate the terms of the award and provide the institutional approval.  Once the award is accepted, the sponsored program officer will set up the grant in the grants system PI Portal and give you access.  You will be able to view the award expenses in this system.  Be sure that your HR representative appoints you to the fellowship right away, so that the award pays for your stipend.
·         Review other sources of information that may affect you in your status as a research fellow:
o   Non Graduate School Funded Fellowships/Traineeships
o   Predoctoral fellowship award conditions  http://www.gradsch.osu.edu/fellowship-award-conditions.html
o   Understanding IRS jargon      http://www.irs.gov/publications/p970/ch01.html
 
Institutional Training Grants
 
Competitive slots are available on the following training grants at the Ohio State University for postdocs, clinical postdocs and graduate students.  There are 372 OSU faculty mentors across 9 colleges and 3 institutions participating in these programs.  You can contact the programs for more information:

 

Program Director
(Department)
Funding Source Including Identifying Number
Active or Pending Project Period
Predoctoral Trainee Slots
Postdoctoral Trainees Slots
Short-Term Trainee Slots
BARNARD, JOHN A (RESEARCH INST NATIONWIDE CHILDREN'S HOSP)
7/1/2002 - 6/30/2015
0
4
0
CALIGIURI, MICHAEL A (INTERNAL MEDICINE/MEDICINE)
7/1/1978-6/30/2014
0
8
0
CARSON, WILLIAM E. (SURGERY, COM)
1/1/2001-7/31/2018
0
4
0
DE LA CHAPELLE, ALBERT (INTERNAL MEDICINE, COM)
8/1/2004-7/31/2014
0
8
0
GRODEN, JOANNA, (MOLECULAR VIROLOGY, IMMUNOLOGY, MEDICAL GENETICS, COM)
7/1/2005-6/30/2018
3
0
0
GRODEN, JOANNA, (MOLECULAR VIROLOGY, IMMUNOLOGY, MEDICAL GENETICS, COM)
4/1/2010-3/31/2014
6
0
0
GUTTRIDGE, DENIS C &  MENDELL, JERRY ROY
 (MOLECULAR VIROLOGY, IMMUNOLOGY, MEDICAL GENETICS, COM)
7/1/2012-6/30/2017
2
2
0
JACKSON, REBECCA D (INTERNAL MEDICINE, COM)
9/26/2013-4/30/2018
0
5
0
JACKSON, REBECCA D (INTERNAL MEDICINE, COM)
9/26/2013-4/30/2018
2
2
0
LUCCHESI, PAMELA A. (RESEARCH INST NATIONWIDE CHILDREN'S HOSP) & MOHLER, PETER J (PHYSIOLOGY & CELL BIOLOGY, COM)
9/1/2009 - 8/31/2014
0
5
0
MUSIER-FORSYTH, KARIN M  & IBBA, MICHAEL (CHEMISTRY, Co ARTS AND SCIENCESS)
7/1/2011 - 6/30/2016
4
0
0
OGLESBEE, MICHAEL J (Co VETERINARY SCIENCES)
4/1/2009-12/31/2013
0
0
10
PAYNE, PHILIP &  EMBI< PETER (BIOINFORMATICES, COM)
7/1/2012 - 6/30/2017
2
2
0
PEI, DEHUA (BIOCHEMISTRY)
7/1/1996-6/30/2016
8
0
0
ROSOL, THOMAS J & OGLESBEE, MICHAEL J(Co VETERINARY SCIENCES)
7/1/2001-3/31/2017
0
5
0
SALSBERRY, PAMELA J & ARCOLEO, KIMBERLY JOAN (Co NURSING)
7/1/2013-6/30/2018
10
0
0
SCHLESINGER, LARRY S. (INTERNAL MEDICINE, COM)
74/1/2011-6/30/2016
6
0
0
SHERIDAN, JOHN F (Co DENTISTRY)
8/1/2001-6/30/2016
4
3
0
SOMMERICH, CAROLYN M (ENGINEERING)
1/7/2006-30/7/2016
5
0
0
VILLALONA, MIGUEL A & DEVINE, STEVEN M (INTERNAL MEDICINE, COM)
08/01/2012 -  07/31/2017
0
3
0
WEWERS, MARK DAMIAN (INTERNAL MEDICINE, COM)
9/30/2000-6/30/2018
0
4
0

 

Intramural Fellowships

·         The Comprehensive Cancer Center’s Pelotonia Fellowship Program

·         Pediatric Fellowship Programs at Nationwide Children’s Hospital
 
Mentorship Support
·         Center for Faculty Advancement at the College of Medicine
 
More Resources
·         The College of Medicine Office of Postdoctoral Research has additional resources
·         NIH training page     http://grants.nih.gov/training/T_Table.htm
·         NSF training page for graduate students http://www.nsfgrfp.org/ and postdocs http://www.nsf.gov/funding/education.jsp?fund_type=3
·         The National Postdoctoral Association    
·         Human Frontier Science Program: The Art of Grantsmanship        This is a nice resource that gets behind some of the less-talked-about aspects of grant writing. They do have a rough timeline, too:     http://www.hfsp.org/funding/art-grantsmanship
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