• Job Title: Administrative Secretary
  • Job ID: 448267
  • Location: College of Medicine
  • Department: COM/OHS
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Shift: Not Applicable
  • FTE %: 100
  • Salary Range Min: $14.25
  • Salary Range Max: $17.00

Position summary

Functions as an Administrative Secretary providing support for academic and clinical activities of one or more physicians; provides administrative support to physicians clinical, research, academic and service activities; coordinates and maintains appointment calendars; coordinates logistics for meetings, conferences and special events; transcribes, edits and prepares correspondence, reports, tables, and slides for presentations; makes travel and lodging arrangements for national and international travel; completes and tracks travel and expense reimbursement requests; assists with preparation of grant applications, manuscripts and research reports; attends outpatient clinics as required; prepares patient charts; assists physician-faculty with completion of appointment, promotion and tenure process; assists with preparation and maintenance of continuing medical education and credentialing documents; provides cross coverage for other administrative support staff.

Education and experience

Per CCS Specifications; six mos experience (600 hrs training) using computers to generate a variety of materials ranging from basic to complex; six mos experience (600 hrs course work) in office practices and procedures; six mos experience (600 hrs course work) in customer service; one year related medical secretarial experience or completion of an associate?s degree program with three courses in medical terminology plus 3 mos experience (300 hrs training) in use of word processing equipment.  Requires successful completion of a background check. Qualified candidate may be requested to complete a pre-employment physical including a drug screen.