Timeline: Before grant submission

• Step 1: Enter CRC Resource Request
  CRC Resource Request

Timeline: After grant funded, 4-6 weeks prior to start of recruitment

• Step 1: Complete Electronic CRC Application (CRC Application)
• Step 2: Meet with CRC staff assigned to project; answer questions, work out details
• Step 3: Confirm all CRC documents are approved and notify CRC staff when ready to begin recruitment

Timeline: Participant recruitment

• Schedule participants
  Use CRC Google Calendar for availability
  Follow CRC scheduling guidelines (guidelines listed in section below)
  Parking information for participants
  Directions to CRC for participants

Timeline: Ongoing

• Notify CRC of changes to CRC protocol implementation
• Send CRC staff updated revisions of protocol documents and IRB/WIRB approvals

Timeline: End of Participant Enrollment

• Notify CRC Nurse Manager when the study is done with enrollment to start study close-out procedures. 

NOTE: All PHI must be sent via an OSUMC email account. 

The following is a guideline to assist you when scheduling research participants on the CRC. 

1. Check the Google calendar for availability prior to scheduling a participant since bed and staff availability may vary. The Google calendar is a read only tool that gives up to date information on availability and open hours on the unit. 
2. Once you have determined an available time, email Claire and Holly the following information, putting the CRC study name in the subject line.
   1. Study name (ex. NEURO155) 
   2. Study visit type/definition (ex. V1 Day 2) 
   3. Participant name
   4. Participant study subject number
3. If the date has “Call before scheduling” it means the current schedule is busy that day.  Please call and talk to either Claire or Holly before requesting a “Call before scheduling” date.  It does not necessarily mean you cannot schedule for that date, but means we need to discuss the circumstances and see what might work.
4. If you are scheduling a new participant who has not been at CRC before, the following information is required: 
   1. Full name (Please confirm the correct spelling with the participant)
   2. DOB
   3. Race
   4. Gender
   5. All participants need a study subject number
   6. MRN – some studies do not require a hospital MRN and a unique identifying number can be created. This will be discussed and created prior to the first participant starting the study.
5. Please email both Claire and Holly when you send scheduling requests.

Please do not hesitate to contact Claire or Holly if you have any questions or concerns.

Claire Carlin
Clinical Research Coordinator
Phone: 614-293-6182
Email: claire.carlin@osumc.edu

Holly Bookless
Nurse Manager
Phone: 614-293-8749
Email: holly.bookless@osumc.edu