Resources:
1. New Faculty Hire [C]
Notes: A new faculty hire on the Tenure, Clinical, Research, or Paid Associated faculty (e.g. -Practice). Some transfers are considered new faculty hires (see Changing Tracks/Transfers section).
Required items (attach in Meditract):
- Pre-approval from Vice Dean of Faculty Affairs on faculty salary* & rank** (internal access only)
- Research Track checklist (required only for Research track)
- MOU - if tenure track non-FGP faculty. Refer to MOU SOP for assistance.
- Draft letter of offer (via Meditract)
- If advanced rank, see additional steps required in #2
* pre-approval on salary required for non-FGP faculty
**pre-approval on rank required if at advanced rank (Associate Professor or Professor on any track)
2. New Faculty Hire at Advanced Rank (aka senior hire) [U]
Notes: A new faculty hired as Associate Professor or Professor on the Tenure, Clinical, Research, or Paid Associated faculty (e.g. - Practice). Upon approval, if the faculty is in a Visiting academic appointment, the College Office of Faculty Affairs will update the academic appointment in Workday.
Required items:
- Follow steps/items listed in #1 (new hire) and include draft letter of offer
- If faculty will come with tenure, misconduct background check authorization form must be signed prior to on-campus visit.
- This will need uploaded in Meditract and does not need included in advanced rank packet.
- Candidate’s CV
- Vote of the eligible faculty and letter from P&T Chair
- Recommendation of Dept. Chair
- Five (5) external letters of evaluation (three for Clinical Excellence & Clinician-Educator)
3. Joint Appointment [U]
Notes: A joint appointment is when a faculty’s salary and FTE will be split between two departments/TIU’s. This is different than a courtesy appointment.
Required items:
- Faculty’s CV
- Memorandum of Understanding (MOU) signed by department chairs, college deans, University Office of Academic Affairs and anyone else providing resources
- College Office of Faculty Affairs will obtain the COM Dean and University OAA signatures on MOU
- Refer to MOU SOP for assistance
- Draft letter of offer (via Meditract)
4. Courtesy Appointment [C]
Notes: A courtesy appointment is a non-salaried appointment for a faculty who has an existing faculty appointment at Ohio State. These documents are for both new and reappointments. Upon approval, add the courtesy appointment in Workday: Adding academic appointments.
Required items (attach in Meditract):
- Chair letter to Dean requesting appointment, describing the role appointee will play in the education and training of students, residents, or research trainee
- Draft courtesy appointment letter in Meditract
5. Adjunct (community) Faculty [C]
Notes: An adjunct faculty is a community/volunteer faculty who does not have a paid appointment at Ohio State. These documents are for both new hire & reappointments. Upon approval, add the Adjunct faculty via the Guest/Academic Affiliate process. Need help determining the correct faculty type/title? Refer to the Associated Non-Salaried Faculty Appointment flow chart.
Required items (attach in Meditract):
- Rationale for Adjunct appointment
- Draft letter of offer for adjunct appointment in Meditract
6. Adjunct (community) Faculty new hire at advanced rank [U]
Notes: An adjunct faculty is a community/volunteer faculty who does not have a paid appointment at Ohio State and will be at an Associate Professor or Processor rank. Upon approval, add the Adjunct faculty via the Guest/Academic Affiliate process.
Required items:
- Follow steps listed in #5 (Adjunct Faculty) and include draft letter of offer
- CV or Dossier
- Letters from two people, including the faculty member’s immediate supervisor (i.e., division director or clerkship director), who can attest to the associated faculty member’s contributions.
- Vote of the eligible faculty and letter from P&T Chair
- Recommendation of Dept. Chair
- Teaching evaluations (if applicable)
7. Practice (non-salaried) Associated Faculty [C]
Notes: A non-salaried practice faculty title is used when a faculty appointment is required and the person has another paid appointment at Ohio State, OSU Physicians, Inc, (OSUP) or Nationwide Children’s Hospital (NCH). Or the faculty requires to be credentialed through Ohio State. See examples below. Refer to #1 “New Faculty Hire” if the Practice faculty appointment will be salaried. Refer to #5 or 6 if the faculty will not have any paid appointment or credentialed through Ohio State, OSUP or NCH. Need help determining the correct faculty type/title? Refer to the Associated Non-Salaried Faculty Appointment flow chart.
Required step depending on situation:
- If Nationwide Children’s Hospital (NCH), include rationale for appointment and draft letter of offer in Meditract
- If needed for physician appointment/credentialing (e.g. intermittent physician) – process letter through FGP/Physician workflow in Meditract
- If not part of the FGP, but still requires physician appointment and/or credentialing (e.g. Student Health Center, One Medical, Dispatch Health), include rationale for appointment and draft letter of offer in Meditract