The APT Toolbox is designed to contain all of the college and university documents that department chairs, department promotion and tenure chairs, and department P&T coordinators need to prepare for promotion.

1. Formal documents (University and College of Medicine)

2. External Evaluations

3. Dossier Creation and Vita (formerly Research in View (RIV))

4. Responsibilities and FAQ for Department P&T Process

5. Schedules

  • Sample Department Schedule
  • Annual P&T Cycle Dates and Deadlines:
    • May: College Dean notifies Department Chairs of their faculty's mandatory reviews for tenure, reappointment, fourth and eighth year tenure track reviews
    • May 1 – June 30: Departments notify the college which non-mandatory candidates requested promotion and/or tenure considerations
    • June 1 - Aug 30: Departments solicit external evaluations and candidates work on dossiers (See Sample Department Schedule)
    • Sept 30: Deadline for candidates to submit dossiers to Department Promotion & Tenure Committee
    • Nov 1: Deadline for departments to submit completed dossiers for Promotion & Tenure to College Office of Faculty Affairs. This includes self-nominated and mandatory. Incomplete dossiers will be returned.
    • Nov - Feb: College Promotion & Tenure Committee meetings occur
    • Feb: Dean notifies candidates of College decision
    • 4th Friday in Feb: College submits dossiers to Provost
    • Feb - April: University Promotion & Tenure Committee meetings occur
    • April - May: Provost notifies College / University of decision and submits recommendation to the Board of Trustees
    • May - June: Board of Trustees final approval, title effective date
    • Sept 1: Salary increase implemented
  • Reappointment, 4th & 8th year, and Annual Review Dates:
    • 3rd Friday in Feb: Final deadline for departmental submission of Clinical and Research Track Re-appointments, and Tenure-Track fourth and eighth year reviews
    • April/May: fourth & eighth year reviews returned to the department
    • Sept 1: All paid faculty annual reviews due to the COM (signed by both department chair & faculty)

6. Miscellaneous sample documents (from various departments) & Resources for P&T Coordinators

7. Other resources

8. Links to P & T resources