The Appointment, Promotion, and Tenure (APT) Toolbox is designed to contain all of the college and university documents that department chairs, department promotion and tenure chairs, and department P&T coordinators need to prepare for promotion.
APT Toolbox
2. (a) Guidelines
2. (b) All tracks/pathways (except Clinical Excellence)
- External Evaluator Letter template (Tenure-track faculty)
- Clinical External Letter template (Clinical faculty, EXCEPT clinical excellence)
- External Evaluation checklist (EXCEPT Clinical Excellence)
2. (c) Clinical Excellence Pathway
3. (a) Introduction & Core Dossier
- Clinical Excellence guideline for writing narrative (recommended, not required)
- Clinical Excellence – Example of a biographic narrative
- Clinical Excellence – Example of a Core Dossier
- Building Narratives Overview
- Building Narratives – Presentation
- OAA Core Dossier template 2024
- Insider's Guide to Core Dossier
- Tutorial on Finding Journal Impact Factors & Journal Rankings
- Dossier Quality Indicators: How and Where to Find Them
- Tracking and Enhancing the Impact of Your Research
3. (b) Full Promotion and Tenure Packet
- P&T Packet Checklist for Promotions
- COM P&T Dossier & Process FAQ
- Dossier Divider Sheets
- Example of completed form 109 with comments Clinical
- Example of completed form 109 with comments Tenure
- Example of complete dossier
- Example of Peer Review Teaching From
- Peer Review of Teaching (FAME)
- Example of Student Review of Teaching Form
- Vitals tip sheet - Faculty viewing evaluation reports
- Vitals tip sheet - Faculty viewing teaching history
- SEI Report Access
- Example letter - notification of department level results
- Key review dates for clinical, research and tenure track faculty
- Example promotion timeline
- P&T Process Map
- Annual P&T Cycle Timeline and Deadlines:
DEPARTMENT
January – March:
- Departments request self-nominations from faculty
- Department P&T committee reviews and recommends moving forward or deferral
March – June:
- Department reviews faculty list for faculty up for mandatory review
- Faculty candidate completes core dossier
- External evaluations – Departments creates list and sends requests
- Peer Evaluations, Student evaluations, and Annual reviews are collected
- Department provides self-nomination promotion list to College (including mandatory review for tenure)
July – October:
- Faculty candidates submit final core dossier. *updates to the core dossier are not allowed once submitted to department for P&T committee vote
- Department reviews core dossier for clarity, accuracy and placement of data
- Department P&T committee reviews/votes
- Internal review letters: P&T Chair & Department Chair letters completed
- Faculty candidates have opportunity to review complete dossier with letters and provide comments
October 1
- Departments with less than 75 faculty: Deadline to submit full promotion & tenure packets to the College of Medicine (including mandatory review for tenure)
November 1
- Deadline to submit full promotion & tenure packets to the College of Medicine (including mandatory review for tenure)
- Departments with less than 75 faculty: Deadline to submit full promotion & tenure packets to the College of Medicine (including mandatory review for tenure)
COLLEGE
- May: College Dean notifies Department Chairs of their faculty's mandatory reviews for tenure, reappointment, fourth and eighth year tenure track reviews. *see section 6 for reappointments, fourth & eighth year tenure track reviews for deadlines.
- May/June: College receives self-nominations promotion list from department
- October 1/ November 1: Dossier submission to College
- November-February: College P&T Committee review meetings occur
- February: Faculty candidates notified of the College decision
- 4th Friday in February: College submits dossier to University
UNIVERSITY
- February-April: University P&T Committee meetings occur
- April-May: Provost notifies College of decision and submits recommendation to the Board of Trustees
- May-June: Board of Trustees final approval
- June/July: Faculty candidates receive direct letter from Provost. University input title changes in system.
- September 1: Promotion salary increase implemented. University inputs promotion increase in system.