The APT Toolbox is designed to contain all of the college and university documents that department chairs, department promotion and tenure chairs, and department P&T coordinators need to prepare for promotion.
1. Formal documents (University and College of Medicine)
- College of Medicine Promotion and Tenure document
- AAUP Statement on Professional Ethics
- Department Promotion and Tenure Documents
- Department Patterns of Administration
2. External Evaluations
- Guidelines for External Evaluation Letters
- External Evaluator Letter template (Tenure-track faculty)
- Clinical External Letter template (Clinical faculty, EXCEPT clinical excellence)
- External Evaluator template - Clinical Excellence (Clinical Excellence)
- External Evaluation checklist (EXCEPT Clinical Excellence)
- External Evaluator checklist - Clinical Excellence (Clinical Excellence)
3. Dossier Creation and Vita (formerly Research in View (RIV))
- RIV insider guide (still helpful for Vita)
- Navigating Vita
- Dossier Divider Sheets
- Clinical Excellence Template (recommended, not required)
- Tracking and Enhancing the Impact of Your Research
- How to find journal rank
4. Responsibilities and FAQ for Department P&T Process
- Expectations for Assessing Candidates (Alutto Memo)
- Procedures Oversight Designee Guidelines
- P & T FAQ
- P & T Chair Responsibilities
- Who Votes?: Eligibility and Process
- Clinical Excellence Faculty Power Point
- Understanding Clinical Excellence
5. Schedules
- Sample Department Schedule
- Annual Key Dates and Deadlines:
- May: College Dean notifies Department Chairs of their faculty's mandatory reviews for tenure, reappointment, fourth and eighth year tenure track reviews
- May 1 - June 30: Non-mandatory candidates request promotion and/or tenure consideration from departments
- June 1 - Aug. 30: Departments solicit external evaluations and candidates work on dossiers
- Sept. 30: Deadline for candidates to submit dossiers to Department Promotion & Tenure Committee
- Nov. 1: Deadline for departments to submit completed dossiers to College Office of Academic Affairs. Incomplete dossiers will be returned.
- November - February: College Promotion & Tenure Committee meetings occur
- February: Dean notifies candidates of College decision
- Feb. 14: Final deadline for departmental submission of Clinical and Research Track Re-appointments, and Tenure Track fourth and eighth year reviews
- Feb. 19: College submits dossiers to Provost
- February - April: University Promotion & Tenure Committee meetings occur
- April - May: Provost notifies College / University of decision and submits recommendation to the Board of Trustees
- June: Board of Trustees final approval, title effective date
- Sept. 1: Salary increase implemented
6. Miscellaneous sample documents (from various departments)
- Associated Faculty Annual Reporting Form (department-specific sample)
- Community Faculty Guidelines (department-specific sample)
- Peer Review of Teaching Form (department-specific sample)
- Change of Track Letter - Faculty member
- Change of Track Letter - Chair
7. Other resources
- Peer Review of Teaching
- Faculty Development Manual (Department of Plastic Surgery)
- OAA P & T Workshop
- Research Faculty Reappointment Cover Sheet (mandatory)